The Buying Process
Upon selection, your company information will be placed into our database. Our Category Specialists will contact you when the need arises to purchase your product(s) and/or service(s). We don’t encourage unsolicited calls to any of our offices.
All our purchasing is centralized. No employee outside of the Enterprise Procurement Department can act as one of our authorized agents. All contracts, purchase orders for goods and services, and signatures must come from the Enterprise Procurement Unit, including signatures required for your contracts.
Depending upon the type of goods or services required, our selection process may consist of any of these processes:
- RFI - Request for Information
- RFP - Request for Proposal
- Formal Bid
- Informal Quote
Contracts are awarded for best value based on a combined analysis of price, compatibility to our requirements, quality, timely delivery, and past performance. Awards are final, non-negotiable, and confidential. It’s our policy that we not reveal to a participant why they won or lost a proposal or bid.
After we’ve made a vendor selection, we’ll extend a purchase order and/or contract.
Purchase order or contract numbers are required for all purchases. Invoices without purchase order numbers will be returned to the vendor.