Procurement

<div class='html-Content' xmlns="https://www.w3.org/1999/xhtml"> <div class='head-Content'> <meta http-equiv="Content-Type" content="text/html; charset=UTF-8"> <title>Procurement</title> <meta name="keywords" content="Contracts, Purchasing, bid, quote"> <meta name="description" content="Information about doing business with State Fund"> <link rel="stylesheet" type="text/css" href="/stylesheets/mobile_styles.css"> <style type="text/css">  </style> <style type="text/css" media="handheld, only screen and (max-device-width: 480px)">  </style> <link href="/stylesheets/statefund_styles.css" rel="stylesheet" type="text/css" media="screen and (min-width: 481px)"> </div> <div class='body-Content' id=""> <div class="topheader"><a href="/index.asp" name="home"><img src="/images/state_fund_logo.gif" alt="state fund logo" border="0" align="left"></a> <div class="offscreen"><img src="/images/offscreen_transparency.gif" alt="" width="250" height="20" align="center"></div> <ul id="accessibility" class="offscreen"> <li><a href="#skipnavigation" accesskey="0">Skip past navigation</a></li> <li><a href="#footer" accesskey="4">Skip to table of contents</a></li> </ul> <div class="offscreen"><img src="/images/offscreen_transparency.gif" alt="" width="250" height="20" align="center"></div> <div class="topheaderRight"> <div class="topnav"> <div class="topnavRight"><a href="/index.asp" accesskey="5">Home</a> | <a href="/contact/ContactUs.asp" tabindex="1">Contact us</a></div> <div class="topnavLeft"><a href="/employers/Index.asp" name="Employer">EMPLOYERS</a> | <a href="/broker/Index.asp" name="Broker">BROKERS</a> | <a href="/provider/Index.asp" name="Medical Provider">MEDICAL PROVIDERS</a> | <a href="/employees/Index.asp" name="Employee">EMPLOYEES</a> | <a href="/statecontracts/Index.asp" name="State Contracts">STATE AGENCIES</a></div> </div> <div class="topPhonenumber2"><a href="/CustomerSupport/Index.asp"><strong><font size="4px">Customer Support</font></strong></a><br>888-STATEFUND (888-782-8338)</div> <div class="topMission">Established in 1914 by the state legislature, State Fund is California's most reliable provider of workers' compensation insurance and a vital asset to California businesses. State Fund supports California's entrepreneurial spirit and plays a stabilizing role in the economy by providing fairly priced workers' compensation insurance, helping California employers keep their workplaces safe, and restoring injured workers. </div> </div> <br><br><br> </div> <div id="mainNav2"> <div id="mainNav3"> <div class="offscreen"><img src="/images/offscreen_search.gif" alt="" width="250" height="20" align="left"><br> <br> </div><div class="search"> <form name="search" action="https://search.scif.com/StateFundCAsearch.cgi" method="get"><input value="Search" name="query"></form> </div><div class="offscreen"><img src="/images/offscreen_transparency.gif" alt="" width="250" height="20" align="center"><br> </div><ul> <li class='on'><a href='/about/About.asp' name='About'>About</a></li><li><a href='/policy/ObtainAPolicy.asp' name='Obtain a Policy'>Obtain a Policy</a></li><li><a href='/claims/ClaimsSvcs.asp' name='Claims Services'>Claims Services</a></li><li><a href='/safety/SafetyAndSeminars.asp' name='Safety & Seminars'>Safety & Seminars</a></li><li><a href='/forms/Forms.asp' name='Forms'>Forms</a></li><li><a href='/careers/Index.asp' name='Careers'>Careers</a></li> </ul> </div> </div> <a name="skipnavigation"></a> <div class="mainArea"> <div class="subright"> </div> <div class="subleft"> <div id="subNav"> <ul> <li><a href='http://www.statefundca.com/about/history/Index.html'>History</a></li><li><a href='/news/NewsAndMedia.asp'>News & Media Center</a></li><li><a href='/about/Leadership.asp'>Leadership</a></li><li><a href='/about/CodeOfConduct.asp'>Code of Conduct</a></li><li><a href='/about/IntegrityInAction.asp'>Ethics and Privacy Hotline</a></li><li><a href='/about/FAQs.asp'>FAQs</a></li><li><a href='/careers/Index.asp'>Careers</a></li><li><a href='/about/Community.asp'>Corporate Social Responsibility</a></li><li id='subNavHightlight'><a href='/about/VendorGuide.asp'>Procurement</a><ul><li><a href='/about/Supplier.asp' title=''>» Supplier Diversity</a></li><li><a href='/about/SingleRemit.asp' title=''>» Single Remittance Address Policy</a></li><li><a href='/pdf/SupplierPoliciesSchedule.pdf' title=''>» Supplier Policies Schedule</a></li></ul></li><li><a href='/about/Privacy.asp'>Privacy</a></li><li><a href='/news/cpra/PRO.asp'>Public Records Office</a></li> </ul> </div> <div class="sidesubsubnav"> <div class="subheadr">State Fund Quick Links</div> <ul> <li><a href="/news/AnnualReports.asp">Annual Reports »</a></li></ul> </div> </div> <div class="submiddle"> <div class="subright"></div><br> <sp> <h1>Procurement</h1> <p>All State Fund procurement of capital equipment, goods, and services is performed through our Enterprise Procurement Department.</p> <h2>What We Do</h2> <p>The Enterprise Procurement Department at State Fund is solely responsible for all sourcing and contracting to support the operational needs and strategic objectives of State Fund. The Enterprise Procurement Manager and his/her delegated staff are solely authorized to act as State Fund’s agents in securing contracts and/or purchase orders to procure capital equipment, goods, and services for State Fund.</p> <h2>The Buying Process</h2> <p>Upon selection, your company information is input into our database. Our Category Specialists will contact you when the need arises to purchase your product(s) and/or service(s). We do not encourage unsolicited calls to any of State Fund’s offices. If you are contacted by an employee, please respond accordingly.</p> <p> All purchasing is centralized at State Fund. No employee outside of the Enterprise Procurement Unit is recognized to act as an authorized agent of State Fund. All contracts, purchase orders for goods and services, and signatures must come from the Enterprise Procurement Unit, including signatures required for your contracts.</p> Depending upon the type of goods or services required, our selection process may consist of any of these processes: <ul> <li>RFI - Request for Information </li> <li>RFP - Request for Proposal </li> <li>Formal Bid </li> <li>Informal Quote</li></ul> <p>Contracts are awarded for best value based on a combined analysis of price, compatibility to State Fund’s requirements, quality, timely delivery and past performance. Awards are final, non-negotiable, and confidential. It is State Fund policy that we not reveal to a participant why they won or lost a proposal or bid.</p> <p> After a selection of vendor has been made, we will extend a purchase order and/or contract.</p> <p>Purchase Order or Contract numbers are required for all purchases. Invoices without purchase order numbers will be returned to the vendor. </p> <h2>Supplier Policy</h2> <p>When State Compensation Insurance Fund (State Fund) purchases goods and services</p> <ul> <li>we want to participate in a professional collaboration that creates long-term value for both parties</li> <li>we want to base our collaboration on confidentiality, trust and mutual interest</li> </ul> <p>We expect our suppliers to</p> <ul> <li>Maintain confidentiality of information provided by State Fund</li> <li>Advise State Fund of products and process technology alternatives that may improve purchase value.  </li> <li>Conduct business ethically, without attempt to influence through gifts, entertainment, or favors that would create a conflict of interest.  </li> </ul> <p>The State Fund is committed to maintain high ethical standards for the fair and equitable treatment of our suppliers, providing qualified suppliers with equal opportunities to grow their business through the competitive bid process.  </p> <ul> <li><a href="/pdf/SupplierPoliciesSchedule.pdf">Supplier Policies Schedule</a> [PDF]</li> </ul> <h2>How to Contact Us</h2> <h3>Mailing Address:</h3> <p> State Compensation Insurance Fund<br> Enterprise Procurement Unit<br> P.O. Box 8192<br> Pleasanton, CA 94588<br> Attention: Vendor Services</p> <h3>Online Vendor Registration:</h3> <p>To register as a new supplier for State Fund, please click the link below OR type the following URL on the Internet address line: </p> <p><a href="https://statefundca.supplier.ariba.com/ad/register/SSOActions?type=full" target="_blank">https://statefundca.supplier.ariba.com/ad/register/SSOActions?type=full </a></p> We thank you for your interest and hope to do business with you in the future. <h2>Facts About State Fund</h2> <ul> <li>State Compensation Insurance Fund is not tax supported. As such, all goods purchased by State Fund are taxable at the prevailing rate. </li> <li>Contract negotiations with our suppliers are conducted in a manner to promote State Fund’s interests and the good will of the vendor. </li> <li>Acceptance by employees of gratuities, gifts, meals, or entertainment is prohibited even during the holiday seasons. </li> <li>Information received and given with our suppliers will be held in confidence. </li> <li>The Enterprise Procurement Unit is charged with the responsibility of complying with all laws, regulations and State Fund guidelines applicable to its activities. </li> <li>All contracts will be subject to the laws of the state of California. </li> <li>State Fund is an Equal Opportunity Employer.</li></ul> </sp> </div> <div style="clear:both"></div> </div> <a name="footer"></a> <div class="footerArea"> <div class="footerbg"> <ul> <li> <div class="footerSpacer"></div> <a href="/broker/Index.asp">Brokers</a> <br> <a href="/employers/Index.asp">Employers</a> <br> <a href="/employees/Index.asp">Employees</a> <br> <a href="/fraud/Fraud.asp">Fraud</a> <br> <br> </li> <li> <div class="footerSpacer"></div> <a href="/provider/Index.asp">Medical Providers</a> <br> <a href="/statecontracts/Index.asp">State Agencies</a> <br> <a href="/policy/ObtainAPolicy.asp">Obtain a Policy</a> <br> <a href="/about/VendorGuide.asp">Vendor Guide</a> <br> <br> </li> <li> <div class="footerSpacer"></div> <a href="/claims/ClaimsSvcs.asp">Claims Services</a> <br> <a href="/safety/SafetyAndSeminars.asp">Safety & Seminars</a> <br> <a href="/forms/Forms.asp">Forms</a> <br> <a href="/about/Community.asp">Community</a> <br> <br> </li> <li> <div class="footerSpacer"></div> <a href="/about/About.asp">About Us</a> <br> <a href="/about/history/index.html">History</a> <br> <a href="/contact/ContactUs.asp">Contact Us</a> <br> <a href="/CustomerSupport/Index.asp">Customer Support</a> <br> <br> </li> </ul> <div style="clear:left"></div> </div> </div> <div class="footerArea" align="center">Copyright © 2000-2020 State Compensation Insurance Fund<br> <a href="/about/TermsOfUse.asp">Website Terms of Use</a>, <a href="/about/PrivacyPolicy.asp">Website Privacy Policy</a> and <a href="/about/SharingDisclosure.asp" target="_blank">Information Sharing Disclosure</a></div> </div> </div>