Vendor Guide

The procurement of goods and services is centralized in the Contracts & Purchasing Unit, which consists of Purchasing Technicians, Buyers, Senior Buyers, Purchasing Agents, and a Purchasing Manager.

What We Do

The Contracts & Purchasing Unit at State Fund is solely responsible through the use of purchase orders and/or contracts, of providing supplies, equipment, and services to all of the offices throughout California, in addition to our Home Office in San Francisco. Our experienced Buyers deal with the sales representatives of more than 60,000 companies throughout the nation.

The Buying Process

Upon selection, your company information is input into our database. Our Buyers will contact you when the need arises to purchase your product(s) and/or service(s). We do not encourage unsolicited calls to any of State Fund’s offices. If you are contacted by an employee, please respond accordingly.

All purchasing is centralized at State Fund. No employee outside of the Contracts & Purchasing Unit is recognized to act as an authorized agent of State Fund. All contracts, purchase orders for goods and services, and signatures must come from the Contracts & Purchasing Unit, including signatures required for your contracts.

Depending upon the type of goods or services required, our selection process may consist of any of these processes:

• RFI - Request for Information
• RFP - Request for Proposal
• Formal Bid
• Informal Quote

Contracts are awarded for best value based on a combined analysis of price, compatibility to State Fund’s requirements, quality, timely delivery and past performance. Awards are final, non-negotiable, and confidential. It is State Fund policy that we not reveal to a participant why they won or lost a proposal or bid.

After a selection of vendor has been made, we will extend a purchase order and/or contract.

Purchase order numbers are required for all purchases. Invoices without purchase order numbers will be returned to the vendor.

How to Contact Us

Please send your information to:

State Compensation Insurance Fund
Contracts & Purchasing Unit
P.O. Box 420807
San Francisco, CA 94142-0807
Attention: Vendor Services

We thank you for your interest and hope to do business with you in the future.

Facts About State Fund

• State Compensation Insurance Fund is not tax supported. As such, all goods purchased by State Fund are taxable at the prevailing rate.
• Contract negotiations with our suppliers are conducted in a manner to promote State Fund’s interests and the good will of the vendor.
• Acceptance by employees of gratuities, gifts, meals, or entertainment is prohibited even during the holiday seasons.
• Information received and given with our suppliers will be held in confidence.
• The Contracts & Purchasing Unit is charged with the responsibility of complying with all laws, regulations and State Fund guidelines applicable to its activities.
• All contracts will be subject to the laws of the state of California.
• State Fund is an Equal Opportunity Employer.